Clients share their best tips for picking the best oil and gas software
If you’ve ever looked for oil and gas accounting software or are in the process right now, you know it can be a long, stressful and drawn out process trying to make the best decision to help propel your company into an easier future. I’ve written previous posts on 10 steps to picking the best oil and gas software and 9 mistakes to avoid, but today I wanted to tap into the expertise of our large client base to get their real-life advice for how they went about deciding on their oil and gas accounting software.
In addition to providing tips for picking the best software, our clients also affirmed the steps I outlined in the previous post on picking the best oil and gas accounting software and the majority of clients said they compared one to three other software products before making their decision.
Their responses fell into eight categories of tips. I hope you find them helpful as you search for your best oil and gas accounting package for your own business.
1. Research products well.
Look for what their program has to offer your specific needs
Look at the different programs, if it is easy to understand and work with, if the price is right and they offer quick and helpful support, you probably will be looking at SherWare and I’d say go for it.
Keep it simple and purchase a software package that can handle all aspects of the oil and gas and gas business, i.e. land/leasing, AFEs, A/P, A/R, payroll and revenue distribution.
Research all of them and decide which would provide your company the most.
Buy what you need – not more or less. A large complicated system may require costly in-house support. Demo the package with your business situations.
Look for the software that will work best with your current software and needs.
Look at software you are comfortable working with. For me, I am very comfortable with QuickBooks, and then the price. We are a very small company and the other software we looked at was very pricey.
Ask questions, get references and spend the time to set up your system and accounts right.
Don’t discount an economically priced package without a proper evaluation.
Please look into every aspect of the software to make sure it meets all of your needs. Meet with the owner/personnel of the software you are looking at to get a demo or answer any questions you might have.
Make sure you analyze your needs and ask specific questions as to the performance of the software to be sure that it fits your needs.
2. Consider the accounting side you want to use.
If you are using QuickBooks, there is no other choice and I definitely would not consider changing from QuickBooks.
I would never select a software that didn’t integrate with QuickBooks. It saves so much time and everything balances, every month!
The interlink between QuickBooks and SherWare gives one all you ever need to “do it all.” Roughneck, Wolfepak, Solomon, etc. are all priced too high for the smaller producer/operator. Even if you’re a big time Charlie, SherWare and QuickBooks is great value for your money.
3. Select software that’s easy to use.
Select user friendly software.
Get something easy to use, but that doesn’t need updates and fixes very often.
Pick a product that you can use easily and still get all the info you need.
Choose the simplest program that will get your job done with minimal effort.
Make sure it offers all the services you need and that it is not over complicated to operate.
Look for easy to use functions at an affordable price.
4. Determine how the transition between programs will go.
Try to anticipate and minimize the difficulty of the transition from the old system.
5. Look to the future and make sure the software can adapt and grow as your company does.
Look at ease of use and ability to customize. Ask the developer does the software have the ability to grow and adapt to the ever-changing industry. Regulations changes are going to continue to come.
Look at what you need for your company, then look at the features of the software. Does it meet your needs and leave room for growing?
Pick a software program you can grow with.
6. Talk with references and current clients.
Talk to people who already use the software to see the pros and cons.
7. Test the software products before making final decisions.
Take your time and test as many of the reports as possible before choosing.
Try it out and then compare it to other software as to price and ease of use.
Get someone from the software company to run through a demo version of the software so you can ask questions.
8. Look at well you like the staff and support of the company itself.
Look for a company willing to stay with you long after you purchased their product. The more user-friendly, the better. If software staff is impatient and/or talks down to you, I suggest you look at other packages.
The software company’s employees’ knowledge of the oil and gas industry should be key in deciding whether to purchase their product.
Support is a huge part of purchasing software. SherWare is always there to help when I need them and friendly about it.
Choose a company that has good resources to continue support.
Do you have any other tips that we should add to this list for your own experience?